The Institute's Records Management Policy and Records Retention Schedule are intended to be of use to Staff who are responsible for record keeping or those who are reviewing existing record-keeping procedures within the Institute and will also assit those making an FOI or Data Protection request.
Records Management Policy
This policy is intended to be of use to Staff who are responsible for record keeping or those who are reviewing existing record-keeping procedures within the Institute. It provides practical guidelines on record-keeping in accordance with best practice which all staff are obliged to adhere to. The function of the policy is to promote the creation and maintenance of complete, authentic, reliable, accessible and accountable records. The objectives, therefore, are:
- To help us comply with Freedom of Information and Data Protection legislation;
- To ensure we systematically dispose of records when their administrative use has ceased;
- To help us ensure that permanent and vital records are protected.
Records Retention Schedule
The IT Carlow Records Retention Schedule provides a guideline on how long our records should be retained. The retention schedule has been coordinated in conjunction with other institutes of technology to provide as much consistency as possible and to ensure a realistic records management policy suitable to the needs and requirements of each Institute of Technology. The Schedule is designed to ensure that information is kept as long as necessary, whilst addressing compliance with the Data Protection Act, other legal requirements, good practice within the institute and to preserve Institute’s history. No document list can be exhaustive. Documents that are not listed but are substantially similar to those listed in the Record Retention Guideline schedule shall be retained for the appropriate period of time.